UniTube

UniTube is a set of services that enables viewing, publishing and managing video and audio material. UniTube has been developed at the University of Helsinki in collaboration between the IT Center, the facilities centre, the Communications unit and the Educational Technology Centre since 2010. The services are available on a self-service basis and they are free of charge to University students and staff.

The UniTube service consists of the following components:

  • UniTube Viewer
  • UniTube Uploader
  • UniTube Studio
  • UniTube Lecture Recording Rooms

UniTube FAQ

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Detailed help

 

The UniTube service has a regular monthly maintenance window for making updates to the video servers. The UniTube Viewer, login page, video streaming feature and Uploader may be unavailable during the maintenance window. The maintenance window is scheduled from 8:00 a.m. to 10:00 a.m. on the last Tuesday of each month.


UniTube Viewer

UniTube Viewer is a video and audio file interface developed for use by university staff and students. UniTube Viewer is available on the university website at https://www.helsinki.fi/en/news/unitube and via the News and Events menu on Flamma.

UniTube Viewer provides university staff and students with browser-based access to video and audio recordings published by others at the university. On the university’s main pages, you can search for videos using keywords. On Flamma, you can search for recordings using keywords, in chronological order or sorted by series and units (please refer to the screenshot below, taken from the UniTube Viewer interface on Flamma):

flamma_unitube_desktop.png

UniTube FAQ

 

UniTube Uploader

UniTube Uploader is a tool for university staff and students to publish video and audio recordings, such as lectures and research recordings they have produced. The recordings can include videos recorded using a tablet, a smartphone camera or a video camera, computer animations, audio files created using a dictation machine or other media files. You can find UniTube Uploader in Flamma’s Tools tab.

You can use UniTube Uploader to create series (comparable to a folder or directory) and then bring one or more recordings from your computer into the series you have created. For example, if you teach a course in basic chemistry, you should create a series for your course with a title such as “Basic course in chemistry 2014”. This helps you keep your videos on different topics organised.

The front page of UniTube Uploader is shown in the screenshot below:

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UniTube Uploader front page

 

The series you create in UniTube Uploader are personal, which means that only you can upload videos in the series you create. If you wish to create a series that multiple users can upload videos in, you need to request a group user account for your workgroup and have each member of your workgroup use the shared account to upload the videos.

When you create a series, give it a descriptive title and choose the unit under which you would like the series to be found in the UniTube Viewer on Flamma (the unit can be a faculty, department or other administrative unit).

The visibility setting determines who can see the videos you upload in this series. If you choose “Moodle” as the visibility setting, you need to enter the Moodle course identifier for the series.

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Once you have created a series, you can upload recordings to it from UniTube Studio, UniTube Lecture Recording Rooms or UniTube Uploader. The screenshot below shows the UniTube Uploader tool, which you can use to upload videos on the server:

unitube_lataamo_laheta_tallenne.png

Please note that uploading videos can take a significant amount of time (the upload speed depends on your internet connection, among other things). When you upload a video to the server, wait patiently until the upload window displays a message confirming that the upload was successful. The text shown below is displayed when your upload has been successfully completed:

unitube_lataamo_onnistui.png

When the server has processed your uploaded video, it will be automatically added to the selected series.

Note: do not upload the same recording multiple times and please refrain from sending large test recordings to the server!
The file transfer usually takes a few minutes and the recording will appear in the UniTube interface on Flamma within a few hours of uploading.

UniTube FAQ

 

UniTube Studio

The UniTube service has a regular maintenance window scheduled from 8:00 a.m. to 10:00 a.m. on the last Tuesday of each month, at which time the video servers are updated. Card login may be unavailable during the maintenance window.

The UniTube studios are located in Room 233 of Learning Centre Aleksandria and Room 314 of Infocenter Korona in Viikki. The city centre studio can be booked and used by all users with normal University of Helsinki permissions (both students and staff) as long as the use is closely related to University of Helsinki teaching, research or communication needs. The studio in Viikki can only be booked by university staff for the time being. Use of the UniTube studios is a basic service that is offered free of charge.

The city centre studio has seating capacity for four people, while the studio in Viikki has seating capacity for two. In other words, the studios are not suitable for large groups. The studios can only be booked during the opening hours of the respective buildings. The caretakers at Aleksandria and Infocenter Korona supervise the use of the studios and only allow access to those who have made a booking and use the studios within their opening hours. Students can use the studio during bookings made by their instructor or other member of University of Helsinki’s staff.

New users, in particular, should first make a test recording to ensure that the necessary materials are visible and sounds are audible. If you do not make a test recording to check the video source, your recording may end up showing the presentation computer’s feed instead of your laptop computer’s feed, or perhaps no computer feed at all!

ut_studio.png

 

  • Booking a studio

    • Bookings for UniTube studios can be made via the O365 calendar (click for instructions: Outlook, OWA).

 

  • Preparations

    • Turn on both of the light switches next to the door (this also turns on the studio lights and recording equipment).
    • Authenticate yourself by scanning your card in the uniflow card reader. This should be the same card you use for printing. In most cases, this refers to your staff ID card.
    • If you wish to connect your own laptop, use an HDMI or VGA cable (adapters are also available) or transfer your presentation to the studio’s presentation computer, which is equipped with a wireless keyboard.
    • Control the recording equipment using the touchscreen. When your username is displayed on the left side of the display, the touchscreen equipment is ready to use.
    • You can try out different layouts (for how the camera feed and PC feed are placed) and choose the most suitable layout for your presentation. The feed shown on the large screen on the left side of the studio corresponds to the feed that you will record or stream.
      • Use the touchscreen to switch between layouts.
      • At present, the layout can only be changed at intervals of 4–5 seconds. A complaint has been sent to the vendor regarding this issue.
      • Note! In DUAL MODE recording, both the camera feed and the PC feed are recorded in separate video tracks. In other words, the feed on both screens is recorded. This is useful particularly if you want to put together the final video using video editing software that gives you more options for splitting the screen and applying other edits.
    • After user authentication you can start recording and streaming.  Both recording and streaming can be on simultaneously, independently of each other.
  • Recording

    • To start recording, tap the rec button on the panel. There is a delay of 4–5 seconds between tapping the button and the start of recording (a red light will be shown on the side of the panel).
    • To pause recording, tap pause on the panel. You can then tap the pause button again to resume recording.
    • Tap stop to stop recording.  This will also clear the system’s current login status. To start a new recording, you need to scan your printing card in the card reader when prompted to do so.
  • Streaming

    • Switch streaming on/off by tapping the stream button.  The stream will be displayed on the room’s streaming page with a slight delay. The addresses for the pages are listed here.

  • Tips for using the studio

    • You can move the camera around and adjust its height. Note that the camera is a widescreen camera, which means you can bring it closer to the presenters than an ordinary video camera.
    • The floor microphone can be moved around.  The ceiling microphones do a good job of picking up sounds but, for optimal audio quality, speak into the floor microphone from a distance of less than one metre.

 

  • Studio equipment

    • 1 x camera on a stand, which you can freely move around the studio and operate as you wish. It is not, however, permitted to change the camera’s cable connections or remove it from its stand!
    • 2 x 55” monitors: left =control monitor for the video recording device, right = monitor for displaying the presentation material
    • 5 x fixed automatically mixed microphones (hanging from the ceiling, not movable).
    • 1 x automatically mixed large-diaphragm microphone on a stand (the microphone for the Aleksandria studio is on its way).
    • 1 x presentation PC for displaying presentation material.
       
      studio_layout_ok.png

UniTube FAQ

 

UniTube Lecture Recording Rooms

The university’s facility services unit and the IT Center have together installed self-service UniTube lecture recording equipment in certain lecture rooms at the University of Helsinki. The lecture recording equipment is not remotely scheduled. Instead, the organiser (lecturer) must always start and stop the recording device.

Note: in some lecture rooms, the streaming button may not accurately reflect whether streaming is on or off. You can check whether streaming is operational by trying to open the stream as a viewer.
For more detailed instructions, please refer to the instructions for UniTube-compatible lecture rooms.

Card-based user authentication for recording equipment may be temporarily unavailable during the monthly maintenance window. The maintenance window is scheduled from 8:00 a.m. to 10:00 a.m. on the last Tuesday of each month.

Click here for information on the locations of rooms and their booking status

 

Ethical principles and copyright rules related to the recording of lectures

  • As the author of the recording, you must have the consent of the people featured on the recording to have the session recorded and published on the internet.
  • As the author of the recording, you are responsible for ensuring that the recording does not contain any material that breaches intellectual property rights. In other words, you must own the copyright to the presented material or have permission to present the materials (including videos, audio recordings and photos shown during lectures, etc.).
  • The recording system may be used for purposes that serve the University of Helsinki’s teaching, research and social interaction. Using the system for political and personal purposes is not allowed.
  • The IT Center reserves the right to delete recordings that do not conform to the IT Center’s general terms of use or disrupt the system’s technical functioning.
  • The IT Center is not responsible for the content published by the authors of recordings.

 

Instructions for using UniTube-compatible lecture recording rooms

Recording controls are found on the lecture room’s control panel, under UNITUBE in the menu on the left. The control panel layout may vary from one room to the next, but the operating logic is always the same.

Start/pause/stop recording by tapping the circular RECORDING (TALLENNUS) button.
Start/stop streaming by tapping the STREAMING (SUORATOISTO) button.

When recording or streaming is on, the corresponding buttons will turn red. The other buttons turn blue when activated

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1. Before recording/streaming

  • Read the instructions.
  • If you use presentation slides, make sure they are compatible with recording.
    • The recording equipment allows you to use the control panel to choose the layout of the recording; for example, the presentation slides in a large window and the speaker in a small window at the top right.

  • If you are new to this technology, come make a test recording a few days before your intended actual use of the system.
  • The link to the stream can be found on this page.

2. Start by scanning your printing card in the card reader (usually your staff ID card)

  • The UniTube system requires authentication.
  • Authentication ensures that the video recording will be forwarded to the owner’s UniTube Uploader interface for further processing and release.

  • Note! The card must be registered by the previous day at the latest to ensure that the information is updated in the database used by the UniTube system.

3. Checklist for getting started

  • Lighting
    • It’s better to have too much light than insufficient light in the room.
    • If you intend to write on the board, turn on the board lights. Otherwise keep them turned off.
    • If you use presentation slides, turn off the board lights to improve the speaker’s visibility.
       
  • Camera targeting
    • Choose a camera angle using the control panel presets 1–4. You can save custom angles for buttons 5 and 6 by holding the buttons for about 10 seconds once the camera has been adjusted to your liking. Use the arrow buttons to adjust the camera. The Speaker tracking (Puhujan seuranta) button allows you to set the camera to track the presenter automatically.
       
  • Recording views: choose the right option from the panel (the projector 1 feed can be the PC feed, visualiser feed, etc., i.e. a video source of your choosing).
    • Only the projector feed (as shown in the room’s left-side projector, from the audience’s perspective)
    • Projector feed (e.g. slides) in the full-screen window, with the camera feed at the top right (note: covers the top rightcorner of other material, such as slides)
    • projector feed and camera feed side by side
    • camera feed in the full-screen window, slides in a small window at the top left
    • only the camera feed
       
  • Audio
    • The lecturer should always use a Madonna mic or a tie-clip mic. Check that the microphone is turned on and the transmitter does not display a low battery warning (to avoid having the microphone run out of power during the lecture).
    • The table mics in certain rooms have a separate on/off switch. If all mics are switched off, the only sound that will be picked up in the room is the wireless mic audio.
  • Video source

    • Choose which video source to display on the projector screen from the VIDEO SOURCE (KUVALÄHDE) page on the control panel. The source can be the lecture room’s computer, visualiser, laptop computer or other source (the connection cables usually indicate the video source corresponding to the control panel)
      • The recorded feed is usually taken from projector 1, which is the projector image on the left from the audience’s perspective (if there are two). Use the preview monitor in the lecture room (usually the display on the left) to confirm that the correct feed is being used for the recording.
  • Start recording from the control panel: rec=record, the button turns red when activated.
  • Start streaming from the control panel: the button turns red when activated.

 

4. During recording/streaming

  • The display next to the panel shows the view that is being recorded. Keep an eye on this display to ensure that you stay in the shot. If you write on the board, make sure you write in large enough letters that can be seen by the camera. If necessary, adjust the camera’s focus using the panel.
  • In most lecture rooms, the panel includes a camera tracking function to have the camera track the person that is actively moving at the front of the room.
  • If you use this function, any people at the front of the room who are not currently speaking should stay as still as possible.
  • For audience questions, use a handheld microphone or a CatchBox. If audience mics are not available, repeat the question before answering it to ensure that the questions are included in your recording.
  • To pause the recording, tap the Pause button (two vertical lines). Tap the Rec button to resume recording. Anything that happens while the recording is paused is automatically left out of the recording.
     

5. Stopping recording/streaming

  • To stop recording, tap the button with the black square. The rec button will turn white to indicate that recording has been stopped.
  • The recording is automatically sent to the user’s UniTube Uploader after recording is complete.
  • For the time being, to move a recording to the correct series you need to e-mail unitube@helsinki.fi.
  • To stop streaming, press the streaming (“suoratoisto”) button again. The button turns white once streaming has stopped.
     

6. Using the recording

  • When the recording has been processed on the server, it will appear in the cardholder’s UniTube Uploader page under the series name inbox username. If the series does not exist, it will be created automatically. The series is hidden by default.
  • You can download the recording from the series at your chosen quality setting. Right-click the link next to the download video (lataa video) text ("Low | Medium | HD") and then click Save As (Tallenna nimellä).
  • You can make your inbox username series public or Moodle-linked if you wish. In that case, new lecture recordings will be published automatically.
  • Public recordings can be linked to using an embed code or hy.fi URL if the series is public.
  • When you no longer want new recordings to be added to the same series, you can rename the inbox username series. Then when you create your next recording, a new hidden inbox username series will be automatically created.

 

Remember to turn off recording and/or streaming when you are finished! The surest way is to switch off the entire lecture room system using the control panel, which also stops all recording and streaming.

If you wish to edit your recordings on your own computer, download the video from the UniTube Uploader interface or ask the video owner to send it to you.

You can download the video from UniTube Uploader at your chosen quality setting. Right-click the link next to the download video (lataa video) text ("Low | Medium | HD") and then click Save As (Tallenna nimellä).

7. Troubleshooting

If you encounter technical problems that you can’t overcome, please contact the Helpdesk (55555) or the support e-mail unitube@helsinki.fi

 

UniTube videos on Moodle

Recordings published on UniTube can be used on Moodle in many different ways.

Using videos set as public on Moodle

When a series of recordings has been set as public using the UniTube Uploader tool on Flamma, you can embed recordings from the series in question in your Moodle course content page by following the general file embedding instructions.

 
Granting viewing rights to protected UniTube recordings for Moodle courses

The screenshot below shows the Flamma tool for configuring viewing rights for Moodle courses. In the example shown in the screenshot, viewing rights to a series of recordings entitled Moodle-kurssi nro 3:n videot have been granted to a Moodle course with the course ID “3”.

moodle_oikat_fin_2.png

Note that you can use UniTube Uploader to set viewing rights for a series of recordings to allow multiple Moodle courses to access recordings from the same series. To do this, click the “Add new Moodle course number” button and add the Moodle course ID numbers for the courses in question to the series viewing rights.

Viewing series of recordings on Moodle

When the viewing rights for a series of recordings have been configured on UniTube Uploader, you can publish all of the videos in a protected series of recordings in your desired Moodle course area by following the Moodle instructions (in Finnish).

UniTube FAQ

More information

More detailed information on current and technical issues is also available in the UniTube group on Yammer (requires University of Helsinki O365 login).

You can also take a look at Frequently Asked Questions..

 

UniTube terms of use

The publisher of the recording (“the publisher” refers to the person who uploads a video or audio recording to the UniTube service) shall be responsible for having the right to publish the uploaded recording on the internet. In the event that there are other people featured in the recording in addition to the publisher, the publisher shall be responsible for obtaining consent from the other persons featured to have the recording distributed on the internet.

The publisher of the recording shall be responsible for ensuring that the recording is not in breach of anyone’s intellectual property rights or other rights. The publisher understands and accepts that the UniTube service is a system developed for the open publishing of audio and video material: UniTube is not designed as a high-security system. The publisher understands and accepts that the metadata of recordings (name, description) are openly accessible on the internet even if the viewing rights to the actual recording are restricted. The publisher shall not to publish sensitive material in the UniTube service: sensitive material includes, for example, confidential patient–doctor communication, student–instructor evaluations, confidential meetings and other confidential content. The publisher shall only publish audio or video material whose public distribution (via the open internet does not adversely affect anyone. Published recordings shall be closely related to the university’s basic operations: The UniTube service shall not be used for recordings that are not part of the university’s operations, such as personal, commercial or political recordings. Recordings shall be compliant with good practices and in good taste, and recordings shall not offend other people.

The copyrights to the recording shall not be transferred from the publisher to the University of Helsinki, but the University of Helsinki shall receive the right to use the recording free of charge for the duration of its life span. There are currently no limitations on the life span of published recordings, but the IT Center reserves the right to archive inactive video recordings or request users to delete them. In the event that the publisher leaves the University of Helsinki, the recording shall remain accessible on the UniTube service in accordance with the access settings configured by the publisher. Upon leaving the university, the publisher may also transfer ownership of the recording to another University of Helsinki employee (this is the recommended option) or, alternatively, permanently delete the recording from the UniTube service.

The University of Helsinki provides the UniTube service for use by publishers, but does not decide on or otherwise participate in the publication of recordings. The publication of recordings is carried out solely by the publisher and at the publisher’s responsibility. The University of Helsinki’s online communications unit serves as the Editor for the audiovisual content of the UniTube service. The Editor and the IT Center reserve the right to remove recordings from the service provided that there are justifiable grounds for doing so. Justifiable grounds for removal include, among other things, the recording reaching the end of its life span; the recording being in breach of the UniTube service’s terms of use, the IT Center’s general terms of use, laws, regulations or orders issued by the authorities or the rights of third parties; or the recording posing a disruption to the technical functioning of the UniTube system. The University of Helsinki shall also have the right to terminate the service at any time and to permanently remove all recordings from the service when the service is terminated. The IT Center further reserves the right to transcode recordings in accordance with new file compression technologies as necessary.