Office applications in the browser

Office Online can be accessed at https://www.helsinki.fi/office365

In this example, the browser is used to edit a Word file, but any type of Office document can be edited in the same way.

• Click on the application launcher (the waffle icon) at the top left corner of the window. Click on Word in the menu that opens.
  
• A window will open in which you can select the document you want to edit. On the top row (1), you can open a new blank document or one of the document templates. On the second row (2), Word displays some documents recommended for you. The bottom row (3) contains more possible choices.
  
  
• The ribbon (1) is similar to the ordinary Word ribbon. By selecting Simplified Ribbon (2) at the top, you can choose to view a simplified or a detailed version of the ribbon. Please note that Word Online saves all changes automatically (3).
  
  

You can download a document and save it on your computer in different formats for local editing.

• Click on File on the ribbon.
  
• Click Save As.
  
  
• Select the format in which you would like to download the document. In this example, the document will be downloaded as a PDF file on the user’s computer. Click Download as PDF.
  
  
• Click Download.
  
  
• Select Save File (1) and then click OK (2).
  
  
• Choose a destination folder for your file and click Save.
  
  

• Click on File on the ribbon.
  
• Click Share.
  
  
• Click Share with People.
  
  
• Write the beginning of a name or an e-mail address in the address field (1). The program will propose suitable persons (2). Select the person by clicking on their name.
  
  
• If you would like to share the file with several people simultaneously, click Add another (1). When you are finished, click Send (2).
  
  
• The selected persons will receive an e-mail with a link that allows them to view and edit the document.
  
  

• Word Online quick guide