Microsoft 365 services

Microsoft 365 is a toolkit of the university, creating mutual electronic office tools and a calendar for the use of everyone at the university. Microsoft 365 has a number of services necessary in everyday work, such as e-mail, calendar, instant message and web meeting services as well as information distribution and social media tools. This guide includes the most important instructions related to Microsoft 365 services. You can find more help from this instructions site by using, for example, the search. If you cannot solve the problem with the instructions, don’t hesitate to contact the IT Helpdesk.

Sign in to Microsoft 365 service here: https://helsinki.fi/office365

The students and staff members adopting Microsoft 365 will receive a free-of-charge Microsoft 365 Apps package, including the installation rights of the Microsoft suite for their own devices. Learn more about home use.

User data contained in the following Microsoft 365 applications is processed in the EU:

• e-mail and calendar system (Microsoft 365 cloud)
• Team collaboration application (Teams)
• storage service (OneDrive for Business)
• Office tools (Word, Excel, PowerPoint, OneNote, Outlook, Publisher, Access, InfoPath)

User data contained in the following Microsoft 365 applications is processed in the EU or outside the EU:

• information sharing and messaging application (Yammer)
• online canvas (Sway)

Service descriptions

Exchange Online

• A uniform e-mail and calendar system for the entire university, 50 GB of storage space. In addition, Microsoft 365 is able to store the users' task lists and contacts.
• Read more about email in browser
• Set up Outlook

Teams

• Microsoft Teams brings meetings, tools and content together. You can create and edit files, communicate via video or instant messages and use the other Microsoft 365 software directly through Teams.
• Teams is a cloud service enabling easy and efficient group work online. What makes Teams different from services such as Jabber and other chat software is that it allows you to divide the Team to different channels. 
• All users can establish a web meeting quickly and easily when needed; you can participate in web meetings using your own device (workstation, phone, tablet).
• Best practices of Teams 

OneDrive for Business

• Documents/conversations created in Microsoft 365 service can be easily shared with the desired target groups: 1 TB of storage space. Gives the opportunity for simultaneous editing of documents.
• Instructions

Microsoft 365 Apps

• You can download Office to 5 devices.
• Read more about ProPlus

Office Online

• Provides Office applications in the cloud: Word, Excel, PowerPoint, OneNote, Outlook.
• Access your files anywhere using any device. You can create and modify files in a browser, including simultaneously with other users.
• Instructions

Viva Engage (former Yammer)

• "An internal Facebook", provides opportunities for new types of sharing information, participation, finding competences, and sharing knowledge.

Sway

• Sway's online canvas allows you to create presentations and add images, text, documents and other content to them.

OneNote Online

• With OneNote Online, you can use the browser to create, open, view, edit, format and share OneNote notebooks saved on OneDrive.

Class Notebook

• The OneNote Class Notebook application lets a teacher quickly set up a personal workspace for every student, a content library for sharing learning material and a collaboration space for lessons and studying.

Staff Notebook

• OneNote Staff Notebook Creator allows you to set up a OneNote notebook for your staff members and use it for processing and sharing information in many ways.