OWA (Outlook Web App): Settings

Microsoft has been offering the users the opportunity to test the new OWA version for some time already.

Room reservations in the calendar do not work in the new version.
There may be other problems as well. Use the current version to avoid such problems.

These instructions explain how you can modify the settings of OWA.

Tabs

Detailed help

Microsoft updates Office 365 services sporadically, thus functional and layout changes can occur without prior notice. Therefore there can be discrepancies between these instructions and your updated version. Please use the feedback link at the bottom of this page in case you notice any significant discrepancies.

OWA's internal Help function

OWA has a good internal Help function that you should use.

  • Click the question mark at the top right corner.
  • Then click the word Help at the bottom of the window that opens.
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  • Enter your search term in the search field (1) and press ENTER.
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Changing the language

Follow these steps to change the language of your OWA user interface:

  • Click the cog icon in the top right corner to open the menu.
  • Click Mail.
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  • Click General. Click Region and time zone (1).
  • Choose a language from the menu (2).
  • Click Save (3) to save your new settings.
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  • Click the arrow button (4) to return to the reading pane.

Formatting the app launcher (waffle button)

You can add network services to Office 365’s app launcher, or waffle button, even services other than the O365 services offered by Microsoft. At the time of writing these instructions, the university’s administration has added Flamma and Helsinki.fi links to the app launcher. Follow these steps to display the applications:

  • Click the waffle button (1)
  • The most commonly used applications are shown on the HOME tab. To display all applications, open the ALL tab (2).
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Move the mouse pointer on top of the icon that you want to pin to the nav bar. When you hover the mouse pointer on the icon, three dots are displayed. Click on these to open the menu. Click More followed by Pin to nav bar. You don’t have to save this change. The change takes effect immediately.

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To remove an icon that has been pinned to the nav bar, right-click the icon and then choose More followed by Unpin from nav bar.

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Changing your profile picture

You can change the profile picture used in Outlook Web App applications. By default, the picture shown is a grey figure.

You can change the picture as follows (NOTE: some steps of these instructions may vary depending on your browser):

  • Click your profile picture to display the menu.
  • Click Change below the picture.
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  • Click Upload photo.
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  • Locate the image on your computer.
  • Click Open.
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  • To remove the picture, click the trash bin icon above it.

Modifying the display settings

Follow these steps to change the appearance of the web interface to suit your preferences:

  • Click the cog icon in the nav bar and choose Display settings.
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  • Choose Reading pane (1).
  • At (2) you can choose where the reading pane should appear.
  • At (3) you can see a preview of how the settings will look.
  • Check the box at (4) to apply your changes to all of your folders.
  • Under Preview text (3) you can choose whether the beginning of the message is shown in the list.
  • At (5) you can choose what happens when you delete a message.
  • At (6) you can choose how messages are displayed when you sign in.
  • Remember to save your changes by clicking OK (7).
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  • When your reading pane settings are in order, click Message list (1).
  • At (2) you can choose whether the sender’s name or the message subject is displayed first.
  • At (3) you can choose whether to display a preview text.
  • At (4) you can choose whether to display the next calendar event at the top of the message list.
  • Remember to save your changes by clicking OK (5).
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  • When your message list settings are in order, click Conversations (1).
  • At (2) you can choose whether to display the newest messages at the top or the bottom.
  • At (3) you can see a preview of how the settings will look.
  • At (4) you can choose how deleted items are displayed.
  • Remember to save your changes by clicking OK (5).
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Adding a signature

To add an automatic signature to all e-mails you send, do the following:

  • Click the cog icon. In the window that opens, choose Mail.
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  • On the left, choose Mail > Layout > Email signature ) (1).
  • Choose when to add a signature to your messages (2).
  • Type your signature in the text field (3).
  • To save your signature, click Save (4).
  • Click the arrow (5) to close the Options window.
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Changing calendar settings

  • Click the cog icon at the top right corner of the window. Choose Calendar.
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  • In the left column, choose Calendar > Personalisation > Calendar appearance (1).
  • At (2) you can choose how the work week is displayed.
  • At (3) you can indicate your working hours.
  • At (4) you can choose whether to show hours in 15-minute or 30-minute increments.
  • Remember to save your changes by clicking Save (5).
  • Click the arrow (6) to close the Options window.
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Changing how your name is presented

If you want to change the way your name is used in e-mails, for instance, from Eric E Example to Eric Example, please contact Helpdesk.