PowerPoint: How to update old presentation with new theme (Windows)

Microsoft updates Office 365 services sporadically, thus functional and layout changes can occur. Therefore there can be discrepancies between these instructions and your updated version. Please use the feedback link at the bottom of this page in case you notice any significant discrepancies.


PowerPoint presentations created with previous University themes can be updated with current themes. These instructions are written for a Windows computer, but they are applicable for Mac and Cubbli computers.

How to update old presentation with new theme 

  • Open PowerPoint.
  • Open the new template you would like to use.
  • Open the old presentation in need of an update.
  • In the old presentation select all slides and copy everything.
  • Open the new template you would like to use. Paste the slides copied earlier using the Use Destination Theme option. 
  • Save the new presentation.

See Detailed Help for illustrated instructions.

How to update old presentation with new theme 

  • Open PowerPoint.
  • Open the old presentation in need of an update
  • In the old presentation select all slides on the left panel. Right-click the first slide and select Copy.
  • Open the new template you would like to use by opening the File menu.
  • Select New to open the desired theme. University themes and templates can be found under Shared.
  • Paste the slides copied earlier by right-clicking the first slide on the left panel. Select Paste Options and Use Destination Theme.
  • Save the presentation.

If you're using PowerPoint with Mac you'll notice that the option to use destination theme while copying presentation contents is selected by default:

Does the new, updated presentation look a little bit strange? Little things can cause trouble, for example if the new background color matches your old font color the test becomes invisible. Change colors accordingly to solve the problem. For example, to change font color select your text and click the Change font Color button. The Change Font color button is located on the Home ribbon.

You can also create a new theme or template with objects and without a background image, if needed.  

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