Unitube Uploader

Log into the Uploader at https://lataamo.helsinki.fi

• All recordings that you upload to the Unitube Uploader are first shown in your personal Inbox folder. Likewise, any recordings made in Unitube lecture rooms and Unitube studios are first only shown in your Inbox. Use the other tabs to view your own series, recordings and deleted recordings (1). Click Add new recording (2) to add recordings. The Inbox has a search functionality (3). A list of recordings in the Inbox is shown below it (4).
  

Please note the resolution. Remember to convert any high-quality (e.g. 4K) videos to HD quality before uploading them (or shoot the original video in HD) as the backend system will convert the videos into HD in any case, as converting while uploading may take a long time! 

Note that you cannot update the video using the same ID. A separate ID is created for each upload.

• You can upload new recordings to the Uploader on the INBOX and MY RECORDINGS tabs (1). Click Add new recording (2).
  
• Click Browse and find the file you want to upload (1). Click Upload (2). The recording is moved to your personal Inbox. Click the question mark (3) to see the Uploader’s own instructions.
  
  
• Please wait. The upload progress bar shows the progress of the upload.
  
  

• You receive a notification when the recording has been uploaded.
  
• The recording shows in the INBOX tab with status Videota käsitellään (Processing the recording).When the recording is complete, the status changes to Käsittely onnistui (The recording has been processed successfully).
  
  

• Choose the licence for the recording from the menu (1). Click the question mark next to it (2) to see a brief description of the licence. More information about the licences is available on the Creative Commons community website at https://creativecommons.fi/ (in Finnish).
  
•  “All rights reserved” in accordance with the Unitube rules of use.
  This licence may be used, for example, if the rightsholder of a recording has permitted you to upload a recording in Unitube, but if you do not own the rights to the recording yourself, or especially, if any further sharing of the recording is prohibited. In such a case, you must explicate this and name the holder of the rights in the description field!
• CC-BY – may be modified and utilised freely; source must be mentioned
  This publishing licence allows the recording to be freely utilised, redistributed and modified as long as the original creator is credited.
• CC BY-NC-ND – may be distributed freely for non-commercial use
  This publishing licence allows the recording to be redistributed for non-commercial use (use in education, for example), but it may not be modified and appropriate credit must always be given to the original creator.
• CC0 – No copyright reserved, free to use
  This publishing licence states that the original creator waives all copyright to the recording to be published.
   

• You can copy a recording from the Uploader on your computer using the download link (2) on INBOX, MY RECORDINGS or DELETED RECORDINGS tab (1).
  

• Open the MY RECORDINGS tab (1).
• Click the recording to delete (2). This opens the details of the recording.
• At the bottom of the window, click Delete recording (3).
  
  
• The recording is moved to the DELETED RECORDINGS tab. You can still restore the recording from the Deleted recordings tab to a series or download it on your computer.

When you delete a recording, it is moved to the DELETED RECORDINGS tab. Deleted recordings are removed from Unitube completely after a specific period of time unless they have been recovered. You can recover recordings as long as they can be found in Deleted recordings

• You can use the search functionality (1) to search for your recordings.The Restore recording  column (2) allows you to restore the recording and the Download recording column (3) moves the recording to your computer for storage.
  
• From the drop-down menu, select the series that you want to move the recording to.
  
  
• Click Restore recording.
  
  

The series are similar to folders; you can use them to organise your recordings based on the topic, target audience or course, for example.

• Use the MY SERIES tab to control the properties of series.
  

Adding a new series

• In the MY SERIES tab, click on Add new series.
  
• Fill in the series information carefully. When you have filled in the information, click Save.
  
  
• Your new series is now ready to use.
  
  

Moving a file to a series

Before you can publish a recording, it must be added to a series.

• You can move recordings between series using the INBOX and MY RECORDINGS tabs (1). Click the recording to move (2). This opens the details of the recording. Choose the series to which you want to move the recording from the menus, enter a description of the recording and select a publishing licence (3). Click Save (4) when you have filled in all the necessary information.
  
• Updating the information may take a while. You receive a notification when the recording has been moved to a new series.
  
  

Administration of permissions to series

Permissions to series can be assigned to individual persons or IAM groups.
IAM group management tool

• In the MY SERIES tab, open the series whose permissions you want to modify. Find the item Series administrator rights.
• Type at least four characters in the search field to begin the search. You can search for individuals in field (1) and for groups in field (2).
• To remove administrator rights, click the cross at the top right corner of the icon (3).
  
  

Series publication status

• You can publish a series in Unitube Viewer or add the series to a Moodle course.
  

Moodle series

• Instructions on how to link Unitube recordings to Moodle.

Series ID

Each series has a unique identifier.

• In the MY SERIES tab, open Series basic information. Click the icon next to the ID.
  
• The ID is copied to clipboard. A confirmation of this is shown at the bottom of the page.
  
  

Recording ID and embed code

Just like series, also recording have a unique identifier. They also have an embed code.

• In the MY RECORDINGS tab, find the item Basic information of recording.
• Click the icon next to it to copy the ID (1) or the embed code (2) to clipboard. Note that the embed code only works if you have published the recording in Unitube Viewer or attached it to a Moodle course.
  
  
• You will receive a confirmation that the copying succeeded.
  
  

When you create a new series, you can choose where and how the video can be used.

• You can limit the visibility to the Moodle areas, so that the recording is only visible to the participants in the Moodle course to which the recording is attached. Instructions on how to do this are below.
• You can publish the series on the Unitube channel, in which case the recordings of the series will appear in the listings and search engines of the University of Helsinki’s website.
• You can edit the settings so that the series can be shared with a link. Please note that anyone who has the link can view videos in the Shared with a link series. Recordings shared or embedded with the link will not be listed on the University of Helsinki’s website or in public search engines.
  
  

• You can find the link for sharing the video on the My Recordings tab, under Basic Recording Information.
  

Moodle series

• Moodle instructions are available on the website of Educational Technology Services (in Finnish).
• Instructions on how to link Unitube videos to Moodle

If you encounter problems with the Unitube Uploader or have any questions, you can send a message to the service e-mail, helpdesk@helsinki.fi

Watch a recording of the implementation training of the Zoom video communications service. (in Finnish)