External accounts in the Kamu system

If you have had a user account before, you must now check and confirm the following details in the Kamu service:

• Your personal email address
• Your personal telephone number. This is required if you forget your password. 

You can log in to Kamu once using just your email address at https://kamu.helsinki.fi.

Select Email + SMS login.

• Open the message in your inbox with the title Kamu role invite. To accept the invitation, open the link that came with the email. 
  • Alternatively, you can go to https://kamu.helsinki.fi, click on Register and paste your invitation code from the email into the Personal invitation code field.
  • If you have a University of Helsinki username or are already on the Kamu register, click Login - otherwise click Register as a new user.

• In the next screen you will be asked to register. It is recommended to use an external identifier, but if necessary, you can also register using email and SMS confirmation. Select the external identifier you wish to use and follow the instructions of the service you are using to authenticate. Alternatively, enter your name in the email and SMS verification field and select Send verification code.

• If you are using email and SMS verification, you will first receive a verification code in your email, which you should paste into the Email verification code field. Then select Verify.

• Next, the service will ask for your phone number in international format (e.g. +358401234567). Enter your number and select Send verification code.

• Next, enter the verification code you received by email in the SMS verification code field and select "Verify".
• Once you have verified your identity, you will be taken to the personal data page. If your role requires you to sign contracts, you will be notified of these on the page. To sign the contracts, select Sign contract.

• Read the contract carefully and select Sign contract at the bottom of the contract page.

• Once you have signed the contract, you can activate your limited user account by selecting Activate account on the personal data page.

• Then select (1) a username for your limited user account from the options provided ,(2) a password for your limited user account that meets the password requirements, and finally click on (3) Create limited user account.

Inviting an individual person

• Go to https://kamu.helsinki.fi/.
• Select Login.

• In the next screen, select your University of Helsinki username. Log in with your University of Helsinki one-time login.
• The Membership and role management page of Kamu will open if you have the right to invite people to a role. Invite a person to a role by selecting Inviter.

• A page will open listing the different roles for which you have inviter permission. Select the role you want the person to be invited to and click on the role you want to send the invitation to.

Note! Make sure you invite the person to the correct role. A limited user account has fewer rights than a standard user account (AD account) and cannot, for example, be used to log in to a computer or access email. The role owner has specified which services can be accessed using the limited user account. In most cases, it only grants access to Moodle and Flamma. You can tell from the role’s title and description whether it is an AD account or a limited user account.

• The Role details page will open. Invite the person to the role by clicking on Invite a new member.
• To invite a new member, first search for the person using the credentials you know, such as email address and phone number. If the person already exists in Kamu or in the user directory, you can add the role directly to the person. Otherwise, you can invite the person by email by first searching for them by email address.
• Search for the person by name and email address. If you find the person in Kamu or in the user directory, you can add them by clicking Add to role.

• If you cannot find the person in Kamu or the user directory, you can send them an email invitation to the role by selecting Go to sending the invitation under Email invitation.

• In the Invite a new member box that appears, fill in the phone number of the person you want to invite (in international format, e.g. +358401234567), the start and duration of the membership, the reason for the membership, the language of the invitation and any alternative invitation text that replaces the automatic start of the invitation message. Select Invite to send an invitation. Under Preview message you can preview the message to be sent.

• Once the message has been sent, you will reach the Agreement on membership of the University community -page, where you can resend the invitation message if it does not reach the invitee for any reason. You can also upgrade, terminate or revoke a role membership, depending on whether you have the right to invite or also have the right to accept users to roles. Membership can only be cancelled or upgraded by the approver, terminated by the approver or the user themselves and the inviter can resend the invitation. In the section Extending and terminating the role membership, you can find more detailed instructions on how to extend or cancel the membership.

Inviting a large number of people

If you need to invite a large number of people to Kamu at once, please contact IT Helpdesk.

Under Expiring memberships on the home page, you can view the memberships for which you have invitation or approval permissions and which are due to expire within 30 days.
 

By selecting a person’s name, you can view more detailed membership information and edit the basis and validity period of the membership. To make changes to a membership, you must have approval rights.

• By clicking the Continue and edit membership (1) button, you can change the basis for a person’s membership or its validity period. Select the membership expiry date and enter the reasons for the membership.

Note! If a person’s role membership has expired, its validity cannot be extended. In this case, the person must be added to the role again.

• By clicking the End membership to today (2) button, you can terminate a person's membership after today.

• By clicking the Cancel membership effective immediately (3) button, you can cancel a person's membership and the associated rights immediately.

Note! A person’s standard user account (not a limited user account) will only be deactivated the following night if there are no other grounds for its continued validity. If the account needs to be deactivated immediately, please contact IT Helpdesk.

If you wish to change your limited user account password, you can do so via the Kamu service.

You can also change a forgotten password in Kamu by logging in using the same method you used when registering for Kamu, or via Suomi.fi authentication if you have used it in Kamu before.

Once you have created a limited user account, you can log in to Kamu and other university services to which you have access.

When logging in, select the Local login option, as the limited user account does not support the university’s single sign-on (SSO) or multi-factor authentication (MFA).