Instructions for completing the username application form

• Personal information:
  Many services (e.g. the student register and work time management) require personal identity codes or student numbers. If you do not have a Finnish personal identity code, fill in your date of birth.
• User account at the university:
  A user account that is or has been in use in one of the systems at the University of Helsinki, if applicable.
• Contact language:
  The language in which notifications about the username will be sent to the user.
• Desired expiry date:
  Staff access rights are valid for a maximum of one and a half years at a time. For temporary staff members, the access rights validity period is linked to the duration of their employment relationship.
• Mobile phone number and e-mail address:
  The address to which a notification will be sent when the username is ready for activation.
• Signature and the end-user license:
  The applicant signs the application form. By signing the form, the applicant agrees to comply with the terms of use.

The form can be submitted in either of these ways:

1. As a scanned document to Helpdesk encrypted from Securemail service to address helpdesk@helsinki.fi
   (see detailed instructions sending confidential e-mail)
    
2. By post to:
   Helpdesk / Access rights:
   PO Box 62
   Viikinkaari 11
   FI-00014 University of Helsinki

• Helpdesk sends you a notification to the e-mail address given in the application when you can start using the username.
• The password given with the username is temporary and will only be valid for the first use. Password should be changed immediately.
• NB! Also remember to activate multi-factor authentication (MFA)!

• The applicant’s surname will usually be used as the username. If the surname is already being used as a username, the needed number of letters from the applicant’s first name will be added before the surname. The Scandinavian letters å, ä, and ö will be replaced with the letters a and o. The maximum number of letters for the username is eight. After being set, the username can only be changed in exceptional circumstances.
• E-mail addresses will be in the form firstname.lastname@helsinki.fi or firstname.i.lastname@helsinki.fi. The letters å, ä, and ö will be replaced with the letters a and o. Firstname.Lastname-e-mails are directed to the Office 365 mail system by default.