Virtual desktops (VDI)

The University of Helsinki uses a virtual desktop environment (Virtual Desktop Infrastructure; VDI environment) used with the VMware Horizon Client software. All other programs can also be used in a virtual desktop in the same way as in conventional university workstations. Here you can find a more detailed description of what a virtual workstation is.

The VMware Horizon Client software is installed centrally on the workstations of the University. If you cannot find the program on the workstation, see the instructions on how to install the VMware Horizon Client software.

These instructions have been prepared for Windows computers, but they can also be applied for Mac and Cubbli.

Tabs

Detailed help

Connecting to a virtual desktop

  • Click the magnifying glass icon on the taskbar and write VMware
  • Select VMware Horizon Client
vdi-client.png
  • The window that opens contains the icon for the connection server vdi.helsinki.fi
  • Double-click the vdi.helsinki.fi icon.
VDI palvelin
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  • Wait for the virtual desktop to load..
  • Once the desktop has loaded, you can run the program you want by clicking the magnifying glass icon and typing the name of the program in the field.
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  • When you want to stop using the virtual desktop, disconnect from the virtual desktop by clicking Start  user icon > Sign out.
vdi-logout1.png

 

Opening a virtual desktop automatically

You can choose a specific virtual desktop to open automatically as follows:

  • Open the VMware Horizon Client. Right-click the vdi.helsinki.fi icon of the connection server.
  • A menu opens. Choose Autoconnect to this Server.
vdi-autoconnect-server.png
  • You can now close the VMware Horizon Client program and restart it.
  • The program now automatically opens in the desktop menu.
vdi-koneet.jpg
  • If you usually only use a specific desktop (such as Cubbli), you can also specify it to be opened automatically.
  • Right-click the icon of the server you want to choose.
  • Choose Settings from the menu.
vdi-valitseautomaattisesti.png
  • A new window opens for setting the options of the server.
  • Check the Autoconnect to this Desktop checkbox. Click OK.
vdi-autoconnect.png
  • You can now close the VMware Horizon Client software again and restart it.
  • The selected desktop now opens automatically.

If you want to change the settings of the automated opening of the virtual desktop, open the Start menu and find VMware Horizon Client. Right-click the icon to open a menu displaying Recent servers and select vdi.helsinki.fi.

vdi-recent-servers.png

 

Launching a virtual desktop automatically

You’ll save time in the future when you create a shortcut for the virtual desktop directly on your own desktop. Create the shortcut as follows:

  • Open Horizon Client as usual. Right-click the icon for the desired desktop (such as Cubbli). When a menu opens, select Create shortcut to Desktop.
vdi_create_shortcut.png
  • This will create a shortcut on the desktop. You will be able to open the chosen desktop directly using the desktop shortcut the next time.
vdi_shortcut.png

 

Adjust the display settings

With the default settings, the virtual desktop takes over all displays (if you are using several displays). The actual desktop is only shown in one display. This means that you cannot see your computer’s desktop at all at the same time, which may make it difficult to work.

You can set the virtual desktop as a ”floating window” as follows:

  • Right-click the icon for the desktop to open. When a menu opens, select Display > Windows - Large, for example. (The default setting is All Windows, which takes over all displays.)
vdi_naytonkoko.png
  • Next time you open the virtual desktop, it will open in the size you have specified. Please keep in mind that the setting is desktop-specific, which means that you can select different settings for different desktops.

 IIn windowed mode, a virtual desktop in Windows may look like this, so be careful about which start menu you click.

vdi-isanta-ja-virtuaalinen.png

 

Locked virtual desktop

If the virtual desktop asks you to press Control + Alt + Delete, you can use the bar at the top of the desktop window to send the command Send Ctrl-Alt-Delete.

vdi_ctrl-alt-del.png

 

Alternatively, you can press Ctrl + Alt + Insert on the keyboard.

Note that if you press Ctrl + Alt + Del on the keyboard, the command will only be sent to the host computer (=the computer on which you are logged in to the virtual desktop).

 

The computer has no Horizon Client / home computer

If you only need to use a virtual desktop temporarily or occasionally and you do not have Horizon Client installed, you can also use the browser version to use virtual desktops.

vdi-selaimessa.png

If you want to, you can install VMware Horizon Client on your home computer, for example. To do so, click Install VMware Horizon Client.
Note that you need administration permissions for the computer.

  • Log in using your own username.
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  • After a successful login, the virtual desktop menu opens.
vdi_nettiversio3.png

Disconnecting

  • Click the expand handle on the left side of the virtual desktop.
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  • There are three boxes on top. Click the rightmost of them.
  • When the menu opens, select Log off.
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  • After a confirmation question, you go back to the home page and can then close the window.

 

Errors

  • If you log out and immediately log back in, the following error message might be displayed:
vdi-error.png

This means that the previous session was not yet closed. Try again after a while (Try Again at the top right corner).

 

Resetting

The VMware Self-Support program for easily checking/resetting the settings has been installed on the virtual desktop.

  • Launch the program Start > VMware UEM > Self-Support
vdi-self-support.png

This launches the VMware User Environment Manager Self-Support program. The program looks like this:

vdi-asetukset.png

The program displays the settings that you have changed.

  • To remove a changed setting, choose the setting and click Reset.

 

Transferring files between your home computer and the virtual desktop (Windows)

Sometimes you need to transfer files from your home computer to a virtual desktop. For example, if you have photos of receipts that you need to attach to a travel invoice on SAP, you can do this in on a virtual desktop as follows:

Transferring files from your home computer

  • Click on the opening handle of the virtual desktop.
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  • Click the file transfer icon on the window that opens.
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  • Open the Upload tab
  • Click Choose Files.
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  • Locate the file you want to transfer. In this example, Kotikoneella oleva tiedosto.docx.
vdi_038_kotoa_tyohon_2_b.png
  • You can add more files by clicking Add more files.
  • Your files will be saved on your personal My Documents folder and they can be used on your work computer.
vdi_041_kotoa_tyohon_valmis_b.png

 

Transferring files to your home computer

  • Open the Download tab.
vdi_023_download.png
  • Select the file on the virtual desktop by clicking it once. In this example, Etätyöpäydällä oleva tiedosto.
vdi_031_etatyopoydalta_kotikoneelle_1_b.png
  • The file is now visible in the transfer window.
vdi_032_tiedosto_lisatty_b.png

Once you have selected all the files you wish to transfer, click the transfer icon on the right.

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  • You can open the file or save it on your home computer.
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