Umpio storage space

The use of Umpio has changed.

The instructions are outdated and will be replaced with new instructions. In particular, please note that the service address in the images is incorrect. The correct address is securedesk.helsinki.fi

The service uses MFA authentication.

• Log into the service at securedesk.helsinki.fi
• Click Accept.
  
  
• Enter your username using the short form (e.g. rkeskiva) and your password. Click Login.
  
  

After entering the credentials, MFA authentication is performed by using the method you have chosen.

On your computer, open the VMWare Horizon Client application or the virtual environment in your web browser at securedesk.helsinki.fi 
If you are using the VMWare Horizon Client application on a UH computer, add securedesk.helsinki.fi by clicking on the + Add Server option to include it in the list of optional VDI servers. 

• Start configuring the new server in the Add Server menu of the Horizon Client. (1)

• In the new window, enter the address of the connection server securedesk.helsinki.fi (2)

• After clicking Connect, the securedesk target will appear in the Horizon start menu.

  

Once the initial preparations are completed, you can start connecting to the securedesk connection server. Please note that the login process will include two consecutive authentication dialogues, the first of which is MFA authentication notification. The actual authentication is done after entering the credentials.

Workstations

• In the VMware Horizon Client view, open securedesk.helsinki.fi.
  

•  In the securedesk.helsinki.fi view, you can now open the Umpio virtual desktop.
  

After accessing securedesk, check the file sharing settings between your computer and the virtual workstation if you plan to transfer or copy files:

• If you are using VMWare Horizon Client on a Windows computer, select Sharing behind the cog icon in the top right corner and click the Add button to add the folders you want to share from a local drive. Also tick Share your local files and Allow access to removable storage.
   
• If you are using VMWare Horizon Client on a Mac computer, select VMWare Horizon Client -> Preferences -> Sharing tab from the top menu and click the Add button to add the folders you want to share from a local drive. Also tick Share your local files and Allow access to removable storage.

1. In the list of virtual computers, select Secure desktop & Umpio. Once it opens, you should see the Umpio group disk space in file management as a drive connected to the letter U and the folders shared from your computer as a Z drive. Use the Connect USB Device option in the top bar to connect and use USB devices.
   
2. Umpio is shown as a U: drive in File Explorer and the Umpio’s backup is shown as a V: drive in File Explorer:
   
   

More detailed instructions on virtual desktops are available here

Q: Does the user need to take any action to ensure that their data is erased from the system?
A: No, they do not. The data will be automatically erased after it has been removed from the backups.

Q: Can the user (accidentally or intentionally) remove data from backups?
A: No, they cannot.

Q: Can the administrator (accidentally or intentionally) remove data from backups?
A: No, they cannot. Administrators have the ability to delete everyone's data, but never individual pieces of data. Typically, the deletion of backups is done at the end of the storage system's life cycle.

Q: How long are backups of Umpio (both home and group disk spaces) retained?
A: 6 months.

Q: If a group no longer needs storage space in Umpio, should they do something?
A: The group should request deletion of its storage space from IT Helpdesk. Helpdesk will forward the deletion request to the capacity services who will delete the storage space.

Q: If a group no longer needs the group disk space, should they do something?
A: The group should delete its storage space with the group disk space manager Ryhti. If a group no longer needs the IAM group, it can be deleted using the IAM group management tool.