A group disk space is a network storage location used jointly by a specific group of users with automatic backups. A group disk space is also called a group directory, a group disk, a network drive or the P drive.
Group disk space access is granted using IAM groups so an IAM group (pre-existing or created for this purpose) is required for disk space users.
A staff member can order a disk space for their group using the order form in the RYHTI tool.
- If you cannot access the RYHTI tool, you can contact the service coordinator of your unit or the IT-Helpdesk.
- See also “Group disk space management” instructions
Setting up a disk space and increasing the quota
An approval for setting up a disk space and increasing the storage quota must be obtained from service coordinators because group disk spaces are (in principle) a service subject to a charge; see the IT Center’s internal price list in Flamma. The price should not be compared to hard drives intended for home use as in group disk spaces, the data is genuinely secure and, for example, accidentally deleted files can be easily restored from backups.
The group disk space and the data it contains are owned by the University’s unit even if the disk space was made for personal use.
The secure Umpio storage space is a network folder designed for sensitive data. Storage space orders are run by solution consultants as the needs must be processed case-specifically.
- In these instructions, "group" refers to IAM groups.
- Any University staff member or student can create a group with the IAM management tool (group register). Instructions for using the management tool.
- Groups may have different uses. They can be used for managing e-mail lists, Flamma workgroups or group disk spaces, for example. These instructions focus on the use of groups in managing group disk spaces.
- Alma’s group management is replaced by the group register. More detailed information about IAM can be found in these instructions.
- The IT Helpdesk website has recommendations for IAM groups.
- Link to IAM group management tool.
- A group can include individual members or other groups.
- The group has an owner who manages the group’s member list with the management tool.
- Note that the group owner is not automatically a group member – they must be added as members like everyone else.
- The group owner can add members to the group as well as remove members from the group. Only the owner can see the members of a group starting with “grp” (read more about groups). Everyone can find out the owner of the group with the management tool.
- Note that the group owner is not automatically a group member.
The Helpdesk’s instructions for storage and storage media selection
Group disk space
- Network storage location. A group disk space is also called a group directory, a group disk, a network drive or the P drive.
- Basic service provided free of charge up to the unit-specific quota limit, subject to a charge above it. The IT Center’s internal price list in Flamma. May be visible automatically when logging in to the workstation or may require so-called mapping, i.e. connecting the network drive:
Group disk space owner group
With the RYHTI tool, the members of the owner group can update the basic information of the disk space and manage groups' reading / reading and editing access to the group disk space. Please note that the member list of an access group is controlled by the owner of the group in question.
The group that owns a group disk space is notified of its expiry and running out of disk quota.
Why is the group disk space not visible?
- Group memberships are only set when logging in. If you have received new rights, they will only take effect once you have logged out and back in.
- Check if you are a member of the group that uses the disk space. The group owner can add new members. The owner of the group can be found out with the IAM management tool’s search function.
NOTE: The group owner is not automatically a group member, so if you want the owner to be able to use the disk, add them as a member.
- If necessary, the service coordinator can find out which groups are using a particular group disk space.
- The disk space should be automatically visible on standard workstations. In some cases, so-called mapping, i.e. connecting the network drive, may be required, see the instructions:
- If you do not know the path to the group disk space, ask your other colleagues using the disk space or ultimately the service coordinator.
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