Network services provided by the University

The University offers many browser-based services. Here you can find user instructions for the most common ones. Please note that some of the services may not work perfectly on all operating systems and browsers.

You can also find most of the services and links to the relevant guidelines in Flamma, under the Tools menu. If you wish, you can edit the list of tools in Flamma.

Many of the University’s services require a VPN connection when accessed from outside the University (e.g. from home). More detailed instructions on establishing a VPN connection are available in these comprehensive guidelines.


    Microsoft 365

    An online tool for transferring large files

    Funet FileSender – An online tool for transferring large files

    Instant messaging

    • Teams offers a single location for meetings, tools and content. You can create and edit files, communicate via video or instant messages and use other Office 365 software directly through Teams.
    • Jabber is an instant messaging network that allows you to join group discussions or send private messages to other Jabber users. You can also set up new discussion forums. You need separate client software to use Jabber.

    Wiki and Flamma Workgroups

    Flamma Workgroups

    Instructions for setting up and maintaining a workgroup


    The University will replace the previous Confluence-based wiki service ( with the open-source XWiki service in 2024. The change is due to costs as the current wiki service provider Atlassian will significantly increase the pricing of its products. Like the current wiki, the new XWiki service is suitable for producing and managing content that must also be accessible from outside the University (without logging in to the University’s services).

    Blog service

    The University’s blog service can be used to set up blogs for various uses related to or touching on the University’s activities.

    Read more about the blog service on the Educational Technology Centre’s website.


    SAP HR

    All the University’s employees are users of the SAP HR personnel system. Employees use this system to apply for annual leave and report absences, for example.

    SAP Finance

    The SAP financial administration system is a tool for managing, posting and approving invoices.

    In the University’s internal network, the service can be found at:

    To use SAP from outside the university network, install the HY-VPN application on your computer.

    Are you looking for SAP HR and SAP Finance instructions? You can find them in Flamma (requires logging in with university username).

    Virtual desktops (VDI)

    The University of Helsinki offers a virtual desktop environment (Virtual Desktop Infrastructure; VDI environment) used with the VMware client software (VMware Horizon Client) or a browser at The virtual workstation environment enables university workstations to be used safely from outside the University.

    Staff members can use both Windows and Cubbli virtual desktops. Students can use Cubbli.

    UniSign – Electronic signature system

    The service is available at

    • The system is used for documents that are not signed in Riihi or that have been agreed upon to be signed by hand.
    • ​​​​​University staff and students log in to the system with their university username by clicking on the “Log in using your organizational account” in the login window.
    • The authentication of signatories from outside the University of Helsinki takes place in two stages (email + SMS).

    More detailed UniSign instructions are available on Flamma

    Do you need a dictionary? You have access to (or MOT Kielipalvelu), which requires you to log in.

    On the login screen, select Haka ID and then choose your home university to log in to the dictionary with your university username. 

    Give feedback

    The instructions site of the University of Helsinki's IT Helpdesk helps you with IT-related issues related to your work. Let us know how we can improve our instructions. We greatly appreciate your feedback!

    How would you improve these instructions?
    Back to top